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Privacy Notice

Effective Date: October 25, 2026 | Data Fiduciary: Spark Digital Marketing, Ranchi (India) | Frameworks: India DPDP Act 2023 & Global GDPR

      Corrected Privacy Promise:

      KeyFlow Pro processes hotkey events, text-expansion content, and OCR captures locally to provide the features you request. We do not upload your documents, keystroke content, clipboard content, screen captures, or OCR results to external servers for licensing or updates. Licensing and update requests transmit only minimal metadata: license token, app version, pseudonymous device identifier, request result, timestamp, and network information such as IP address.

1. Data Fiduciary & Scope

This Notice governs personal data processing by Spark Digital Marketing, Ranchi, Jharkhand ("We", "Us", "Data Fiduciary") across our web distribution hub (keyflow.sparkdigitalmarketing.in) and the KeyFlow Pro for Windows desktop application.

2. Complete Data Processing Map

Category	Specific Elements	Purpose & Lawful Basis	Retention Target
Local Workspace	User snippets, custom hotkeys, screen OCR text, app configurations	Execution of desktop functions. Never collected or transmitted to our servers.	Stored strictly locally on user PC until uninstalled.
Licensing & Device Binding	License key/token, pseudonymous hardware hash (SHA-256 HWID), OS build, activation timestamp, seat status	Contractual fulfillment, seat limit verification, anti-piracy protection.	Retained while license is active; unlinked upon "Deactivate This PC" request.
Update & Security Logs	Public IP address, app version, timestamp, endpoint, HTTP status, signature verification result	Delivering signed binary updates, defense against DDoS, security audit compliance (CERT-In).	Strictly retained for a maximum of 30 days for operational rate limiting, security auditing, and server health diagnostics, after which logs are automatically purged or permanently anonymized.
Checkout & Invoicing	Full name, email address, country/state, order reference	Issuing software license keys, transaction receipts, and commercial accounting compliance.	Standard commercial and financial accounting record periods.

3. Dedicated Data Handlers & Third-Party Processors

To guarantee complete data privacy and minimize exposure, data handling is strictly partitioned:

Support Inquiries & License Fulfillment: Handled exclusively in-house by the technical support team at Spark Digital Marketing, Ranchi (Jharkhand, India). Inquiries, transaction references, and support emails are never shared with external telemarketers, brokers, or outsourced agencies.
Payment Details: Processed directly by authorized financial networks (Direct UPI channels, authorized Indian bank gateways, and PayPal for international orders). Spark Digital Marketing never collects, views, or stores your credit card CVV, card numbers, or online banking passwords.
Licensing Telemetry: All user keystrokes, snippets, clipboard text, and OCR content remain strictly local. Only pseudonymous hardware identification hashes (one-way SHA-256), assigned workstation aliases, and version numbers are transmitted to verify seat limits.

4. Cloud Upload Status

In accordance with our strict zero-cloud-telemetry architecture, cloud screenshot and clip uploads have been permanently disabled in KeyFlow Pro v2.2.0+. No screen captures or images ever leave your workstation.

5. Your Statutory Rights (India DPDP Act & GDPR)

Subject to statutory legal holds, tax compliance, and fraud prevention exceptions, you have the right to:

Right to Access & Summary: Request an overview of personal data linked to your License Key.
Right to Correction & Erasure: Correct billing details or unlink your bound pseudonymous device hash via the in-app "Deactivate This PC" control.
Right of Grievance Redressal: Submit inquiries or grievances to our designated Grievance Officer.
Right to Nominate: Nominate an individual under the DPDP Act to exercise your rights in the event of death or incapacity.

6. Grievance Officer & Contact

In accordance with Section 13 of the Digital Personal Data Protection Act, 2023, and Information Technology Rules:

Designated Officer: Grievance Officer, Spark Digital Marketing
Email: [email protected]
Support Inquiries: [email protected]
Response Window: Complaints acknowledged within 48 hours and redressed within one month.